The Planned Costs page allows you to enter all expenses and all team positions you expect the Folio will require during its lifespan. Expenses are added to one of three main categories: Operational expenditures (OPEX), Capital expenditures (CAPEX) or Financial expenditures (FINEX). The section on categories explains each one in detail. Planned expenses can be single occurrence or recurrent ones. Positions are the team members you will need to accomplish the work, such as developers, testers, team leads, etc. and are added to the operational expenditures. Information entered here will be used to provide project health metrics on the Overview page and shown as a reference on the Costs Forecast chart. 
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| BudgetCategories | BudgetCategories | CategoriesFOLIO uses a classic categorization of expenses to better structure your budget. Every expense planned in a budget belongs to one of three main categories: Operational expenditures (OPEX), Capital expenditures (CAPEX) or Financial expenditures (FINEX). Each of these categories will be shown only if it holds at least one expense in it for a given budget. Once a category is displayed on screen, you can collapse it or expand it by clicking on the triangle icon (
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You should classify expenses in their appropriate category so that you can later get relevant information about the categories themselves, like the total planned cost for all capital expenses.
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OPEX | OPEX | Operational expenditures (OPEX)Operational expenditures are all non-capital expenses incurred during normal operation. They are the day-to-day expenses required during the execution of a project, such as the salaries, rent, insurance, electricity, and computer maintenance contracts. They do not include physical assets or loan financing for example. All positions added to a budget are automatically added to the OPEX category.
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CAPEX | CAPEX | Capital expenditures (CAPEX)Capital expenditures are used by an organization to acquire or upgrade physical assets with a useful life extending beyond the taxable year. Examples of capital expenses are purchase of a computer, photocopier or building.
FINEX | FINEX | Financial expenditures (FINEX)Financial expenditures are usually interest expenses, such as loan financing, credit card interest, etc.
ExpensesExpenses correspond to amounts spent to attain the objectives of the Folio. They can belong to any of the three categories described in section Categories: OPEX, CAPEX or FINEX. Expenses can be single occurrence, or they can be recurrent. Recurrent expenses can also be amortized; in which case the amount associated with the payment will be evenly split on the payment period. Expenses should represent all money that you plan to be spent during the Folio's time frame, such as rents, maintenance contracts, software license purchases, loan financing costs or mortgages.
See the Expenses page for more information on expenses and how they are calculated.
PositionsPositions are the salary expenses you plan the Folio will incur at one point or another. They are operational expenditures. Positions are grouped by title (e.g. Developer, Architect, Q&A). You can collapse (or expand) a group of positions by clicking the triangle icon ( ) next to a position title.
Example of positions could be J2EE Developer 1, System Architect, Test Automation Specialist, etc.
See the Positions page for more information on positions and how their cost is calculated.
Planning an expenseTo add an expense, either click the Plan Expense button or hit the "a" (for add) shortcut key. This brings the expense edition dialog. Check the "Plan another" box at the bottom of the dialog in order to create many expenses in sequence.
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Copying an expense to actualSelect an existing expense to copy to actual by clicking on it and then either click on the drop-down menu on the top-right part of the expense details view (on righthand side of the screen) and select the Copy to actual option or hit the "t" (for to Actual) shortcut key. This will copy the selected expense to actual, including its attached files.
You can copy multiple expenses to actual at once by selecting them in the budget (by pressing and holding the Control key while clicking the expenses to copy). You can then copy the selected expenses the same way you copy a single expense. The confirmation message will inform you of how many expenses have been copied.
Import / ExportFOLIO Allows you to import or export your data in CSV (comma separated values) format.
Importing Planned Expenses
To import data from an existing CSV file, click on the ... button and select Import data. Alternatively, you can type the keyboard shortcut i to open the import dialog. See Importing Data from CSV and Planned Costs Importing Tips to learn more about importing Planned expenses.
Exporting Planned Expenses
To export data to an external CSV file click on the ... button and select Export data. Alternatively, you can type the keyboard shortcut x to instantly export Planned Expenses. Exported CSV file includes both budgeted positions and expenses. See Planned Costs CSV Export Detail to learn more about Planned expenses export.
Scope InspectorThe scope inspector allows you to view the breakdown of the Folio's scope by issue type (user stories, bugs, etc.) and see if the planned positions have a capacity that matches the effort required for that scope. It will help you answer questions such as:
- Are the planned salaries sufficient to implement the planned features of our application?
- How much required effort has been estimated for the planned scope? How much to fix the known bugs?
- What's the maximum effort a person can possibly provide given the current Folio's time frame?
Clicking the Scope button brings up that information in the details panel on the right.
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| Scope Inspector | Shows or hides Scope Inspector. |
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| X | Hides the Scope Inspector. |
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| Inline Help. Clicking on the icon opens up an inline dialog containing definitions of elements displayed in section. |
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| Saved filter | Clicking on Saved Filter link displays all JIRA issues included in your Folio's scope |
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| Capacity per Person | A single person's capacity in terms of regular working hours given the Folio's timeframe and the Working Schedule configuration. |
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| Planned positions | Total number of positions currently planned |
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| Planned Effort | Total number of working hours currently planned |
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| Breakdown By Issue Type |
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| Issue Type | Type of issues (User Story, Task, Bug, etc.) |
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| Count | Total number of issues by type |
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| Earned Value Field | Sum of the Earned Value Field for all issues of given type. Will not be display if earned value field is Original Estimate. |
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| Original Estimate | Sum of Original Estimate for all issues of given type. |
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