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Manage
Manage
Manage Portfolios

The manage screen will help you define and configure your portfolios and folios.
It is divided in two sections:

  1. The Portfolio Column
  2. The Folio main panel

 

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portfolios
portfolios
The Portfolio Column

The portfolio column will display:

  • All the portfolios that you own (that you have created)
  • All the portfolios that are associated with at least one folio that you can browse.

The portfolios will be sorted by name and regrouped by ownership.

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addportfolio
addportfolio
Add a Portfolio

To add a new portfolio simply click on the "create portfolio" link in the right upper corner of the portfolio's column.

Required parameters
Portfolio NameThe name of the portfolio
Maximum of 255 characters
Main Currency

The currency of the portfolio.
All the folios within the portfolio will be converted to the currency of the portfolio using the Yahoo Finance web service

Optional parameters 
DescriptionA short description of the portfolio.
Maximum of 500 characters

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editportfolio
editportfolio
Edit a Portfolio

To edit a portfolio simply click on the arrow action menu then click on the "edit" menu item

 

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deleteportfolio
deleteportfolio
Delete a Portfolio

To delete a portfolio simply click on the arrow action menu then click on the "delete" menu item.

 

Info

Deleting a portfolio does not delete the folios that are associated with it.

 

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folios
folios
The Folio main panel

The folio main panel will display:

  • All the folios that you own
  • All the folios that you are allowed to browse (see folio's visibility).

The folios will be sorted by name.

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createfolio
createfolio
Create a Folio

To create a folio simply click on the "Create Folio" button in the upper right corner of the manage screen or type "n" as for new.


For more details on how to create a folio please refer to: Create Folio

 

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Close
Close
Close a Folio

To copy close a folio first select the folio to copy close by clicking on the folio row within the folio main panel.
Then from the "cog" menu select the "copy" menu item or type "v"

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 Close" menu item

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Closing Folio

A closed folio will no longer be editable and its actual costs and revenues will be frozen at the closed date. The folio can be reopened at any time if needed.

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Reopen
Reopen
Reopen a Folio

To reopen a folio first select the folio to reopen by clicking on the folio row within the folio main panel.
Then from the "cog" menu select the "Reopen" menu item

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copyfolio
copyfolio
Copy a Folio

To copy a folio first select the folio to copy by clicking on the folio row within the folio main panel.
Then from the "cog" menu select the "copy" menu item or type "v"

 

 

 

Required Parameters 
Copy AsThe name of the new folio
Maximum of 255 characters
Start DateThe start date of the new folio
By default it will have the start date of the copied folio
Should be before the end date
End Date

The end date of the new folio
By default it will have the end date of the copied folio
Should be after the start date

Optional Parameters 
Working daysWhether or not to copy the working days configuration of the selected folio into the new folio
  • Working days
  • Hours per day
  • Non-working dates
Accounting

Whether or not to copy the accounting configuration of the selected folio into the new folio

  • Reserve
  • Tolerance
  • Contingency
  • Currency
AdministratorsWhether or not to copy the folio specified administrators (Folio Configuration) of the selected folio into the new folio
Custom FieldsWhether or not to copy the folio custom fields (and there values) of the selected folio into the new folio
CommentsWhether or not to copy the folio comments of the selected folio into the new folio
BudgetWhether or not to copy the budget of the selected folio into the new folio
  • Expenses
  • Positions
CostWhether or not to copy the costs of the selected folio into the new folio
  • Expenses
RevenueWhether or not to copy the revenues of the selected folio into the new folio
  • Operating revenues
  • Non-Operating revenues
TeamWhether or not to copy the team of the selected folio into the new folio
  • Team members
  • Unfulfilled positions
AttachmentsWhether or not to copy the attachments of the selected folio into the new folio
Info

The new folio will inherit the scope of the selected folio.
Also, the new folio will be set as private but can easily be shared with other users by editing its filter shares (see folio's visibility).

 

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deletefolio
deletefolio
Delete a Folio

To delete a folio first select the folio to copy by clicking on the folio row within the folio main panel.
Then from the "cog" menu select the "delete" menu item or type "d" as for delete.

 

Warning

Deleting a folio is irreversible.
All folio's information are deleted including all its attachments.

Info

The JIRA Issues or the JIRA saved filter are NOT deleted when folios are deleted.

 

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associatefolio
associatefolio
Add a Folio to a Portfolio

To add one or more folios to a portfolio, select the folios in the folio's main panel then drag them to the desired portfolio box that will be highlighted.

Info

Folios can only be associated to the portfolios that you own.

 

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unassociatefolio
unassociatefolio
Remove a Folio from a Portfolio

To remove a folio from a portfolio simply click on the "x" icon in the portfolio tag of the folio.

Info

You can only remove Folios if you own the portfolio.

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