The Actual Revenues page allows you to record all revenues the Folio generate during its execution. Revenues are added to one of two main Categories: Operating revenues or non-operating revenues. Revenues can be single occurrence or recurrent ones. Consulting revenues are revenues earned from providing or performing consulting services, such as developers, testers, team leads, coaches, etc. and are added to the operating revenues. Information entered here will be used to provide project profitability metrics on the Overview page and will be shown on the Forecast charts.

Non-Consulting Revenues

Non-consulting Revenues include all amounts earned from other sources then billed worked hours while executing the Folio. They belong to one of two categories. Non-consulting Revenues can be single occurrence or recurrent ones. Recurrent revenues can also be amortized; in which case the amount associated with the revenue will be evenly split over the earned period.

See Non-Consulting Revenues for more information.

Adding a non-consulting revenue

To add a non-consulting revenue, either click the Create Revenue button or hit the a (for add) shortcut key. This brings up the edition dialog. Refer to the Editing an Non-Consulting Revenue section to learn how to fill the edition dialog. Check the Create another box at the bottom of the dialog in order to create many revenues in sequence.

Editing a non-consulting revenue

Select an existing non-consulting revenue to modify by clicking on it and then either click on the ... menu on the top-right part of the details panel (on righthand side of the screen) and select the Edit option or hit the e (for edit) shortcut key. This brings up the edition dialog.

Name	Name of the revenue. Examples: ABC Software License Sales, 101 Main Street, etc.
Amount	Amount of this revenue. Note that in the case of a recurrent revenue, the amount of the payments received for that revenue will depend if it is amortized or not. In the case of an amortized revenue, the amount will be evenly split over the number of payments defined in the recurrence definition. Otherwise, the amount of each payment is the amount entered here.
Category	Category of the revenue. See section Categories for more details on each option.
Type	Type of the revenue. It is used to classify revenues and for filtering in reports. While typing in this field, types entered previously for other revenues that match what you type will be suggested to you for completion to help you avoid typos and duplications. Examples: Rent, Office furniture, Licenses, etc.
Recurring	By default, a non-consulting revenue occurs on a single date. To change the date of occurrence of that revenue or to make it recurrent (and possibly amortized), click the Edit link. This brings up a dialog to define the recurrence for that revenue. As you change the values in that dialog, you are presented with a phrase explaining the recurrence, in the text area located just above. Refer to Recurrence for more details.
Amortized	Specifies if the received payments for that revenue be should split over a period of time or not. This option appears under the Recurring field when the Repeat value in the Recurrence definition dialog is changed to something else than Once. When amortized, the this revenue gets evenly split into payments occurring on dates defined in the Recurring field.
Labels	JIRA Issue Labels to associate the revenue with. Refer to Labels for more details.
Description	An optional, free form description of the revenue.

Deleting a revenue

Select an existing revenue to delete by clicking on it and then either click on the ... menu on the top-right part of the details panel (on righthand side of the screen) and select the Delete option or hit the d (for delete) shortcut key. This brings up a dialog to confirm the deletion. Click the Delete button to confirm the deletion, or Cancel link to abort. Deletion is permanent, thus make sure you really want to delete the revenue before proceeding.

You can delete multiple revenues at once. Refer to the Multiple Selection to learn how to perform a batch deletion.

Attaching files to a revenue

You can attach files to a revenue in order to keep related documents handy (invoices, quotations, etc.). To attach files to a revenue, select it and then click button Attach Files in revenue details panel on the right. This brings up a dialog where you can pick a file (or multiple files simultaneously, if your browser allows it) and enter an optional comment.

Viewing Revenue details

When selecting a revenue, more information on that revenue is displayed in the details panel on the right. Note that you can also select multiple revenues at once by selecting multiple lines. This provides you an aggregated view showing the total income associated with these revenues.

Searching for revenues

You can search for revenues by their name using the search box located at the top left of the screen.

Consulting History

FOLIO records all changes that occur on Folios and their data for auditing purpose. When an expense, revenue or team member is selected, the details panel shows a History sub section, quickly accessible by clicking the corresponding icon () in the details panel's navigation bar. The History section displays a table listing all changes that occurred on the selected item and their associated data, such as attachments, wages, allocations and worked hours. Changes displayed include creations, updates and deletions and are sorted from the most recent to the oldest. An update is recorded for each modified field, so a single edition of an Expense can possibly add many rows in the History table. Also, if the table holds more than five entries, then some entries will be hidden by default: click the row showing ellipses (...) to expand the table and show all changes.

The History section is visible only to users who can edit the Folio, a.k.a Folio administrators.

Timestamp	Date and time at which the change occured.
Author	Avatar of the JIRA user who performed the change. Hovering the avatar brings up a tooltip with more info on the user. Clicking it takes you to the user's page.
Change	Description of the change. It ends with the database ID of the modified item between square brackets. Hovering the description of updates brings up a tooltip showing the value before and after the change.

Consulting Revenues

Consulting revenues are the actual revenues from billed worked hours that the Folio generates. They are operating revenues. Consulting revenues are grouped by title (e.g. Developer, Architect, Q&A). You can collapse (or expand) a group of positions by clicking the triangle icon ( ) next to a position title.

If using Tempo to log Billable Hours, you can configure your Folios to retrieved consulting revenues billed hours with them.

See Consulting Revenues for more information

Adding a consulting revenue

To add a new consulting revenue, either click the Create Consulting Revenue button or hit the o shortcut key. This brings up an edition dialog. Check the Create another box at the bottom of the dialog in order to create many consulting revenues in sequence.

Team member	JIRA user associated with this consulting revenue. The same JIRA user can be associated with many different consulting revenues, each one potentially associated to a different rate and position title.
Title	Title that will be used to group consulting revenues together. While it is not required to reuse the same types as Budget and Actual, it can be useful for reporting purpose as many reports let you perform comparisons for selected types and titles. While typing in this field, titles entered previously for other positions and consulting revenues that match what you typed will be suggested to you for completion to help you avoid typos and duplications. Examples: Developer, Q&A, Management, etc.
Overtime rule	Overtime rule to apply to the consulting revenue.
From	Date from which this consulting revenue becomes effective.
To	Date until which this consulting revenue remains effective.
Billable Ratio	Default proportion of the hours worked by the team member that are billable (and thus should automatically be converted to revenue). For example, if the JIRA user associated with the consulting revenue has worked 100 hours to date on that Folio's issues and its billable ratio is 80%, then the calculated consulting revenue to date will be 80 hours x Rate.
Cost Rate	Hourly amount of money this consulting revenue generates. The rate, along with worked hours and billable ratio, determine how much revenue it has generated at a given date.
Description	An optional, free form description of the position.

Editing a consulting revenue

Select an existing consulting revenue to modify by clicking on it and then either click on the ... menu on the top-right part of the details view (on righthand side of the screen) and select the Edit option or hit the e (for edit) shortcut key. This brings up the edition dialog. For a detailed description of the edition dialog, refer to Adding a consulting revenue section.

Custom Fields

If you have Custom fields defined in the Folio configuration, those will be show in the edition dialog box when creating or editing a revenue.

Custom field accept values of up to 255 characters. Custom field values are displayed in the details column under the Extra Information section.

Revenues Timeline

The Timeline View is displayed when the right part of the toggle button located at the top left of the Revenues Browser is pressed . It shows each revenue occurrence as well as consulting revenues over the Folio's timeframe, as of today, as an interactive timeline chart. Each element displayed for non-consulting revenue (shown in blue) on the timeline reflects an occurrence for that revenue. Consulting revenues (shown in green) are show as periods, covering the actual activity period for each consultant.

Timeline charts in FOLIO offer various controls to navigate and focus on certain periods of time. Please refer to the Timelines page to learn more on available ways to interact with the Timeline.

All operations described above can be executed directly from the timeline, including edition, deletion, search, multi-selection, etc.

Hovering one of the timeline elements shows the date or time period corresponding to that element as well as its summary information, such as its name and actual revenue.

Import / Export

FOLIO Allows you to import and export your data in CSV (comma separated values) format.

Importing Actual Revenues

To import data from an existing CSV file, click on the ... button and select Import data. Alternatively, you can type the keyboard shortcut i to open the import dialog. Please refer to Importing Data from CSV and Actual Revenues Import to learn more about importing Actual Revenues.

Exporting Actual Revenues

To export data to an external CSV file click on the ... button and select Export data. Alternatively, you can type the keyboard shortcut x to instantly export data. Exported CSV file includes all revenues information. See Actual Revenue CSV Export to learn more about exported data.

On this page:

Consulting Revenues
Non-Consulting Revenues
Custom Fields
Revenues Timeline
Import / Export

Related pages: